Learner work is never stored by Apollo.
Apollo keeps your account, a usage record for each AI request (no content), counts of your marks and, if “Save my library” is on (it is by default), your saved guides and templates. Learner work stays in your browser and is cleared when you reload or sign out. This page is for your compliance officer.
Names and IDs are removed automatically. Check the preview before you mark.
The architecture, not the policy.
No learner work is stored
Learner work is only held while you’re marking, and cleared when you close Apollo. There’s no store of learner work anywhere. Your saved library is kept if “Save my library” is on.
De-identified before sending
Names, IDs, emails and phone numbers are removed automatically on your computer, and covered up in scans where Apollo can read them. It can miss handwriting, so check the preview.
Processing we manage
Marking runs through our Anthropic account. Their terms say it isn’t used to train their AI by default. No key for your RTO to manage.
The assessor decides
Nothing can be downloaded until the assessor signs off. Their name and the time go on the document.
What actually leaves the building.
What is sent
Assessment text and page images with names removed, plus the unit’s marking guide. It passes through Apollo’s service, which keeps no learner content, to Anthropic.
Where it goes
To Anthropic, outside Australia. Their terms say it isn’t used to train their AI by default. Your RTO should check Australian Privacy Principle 8, as for any overseas provider.
What isn’t sent to the AI
Names and IDs Apollo finds, the rest of your library (only the unit being marked is sent), and anything at all once you close Apollo.
The one limit worth stating
Handwriting can’t be reliably cleaned of names, so Apollo holds images back until you’ve checked them.
Spend is not yours to monitor
AI use is our cost to manage. Nothing for you to monitor.
Insights keep the pattern, not the student work
Insights use counts of your marks only. No names or learner work.
In writing, for the file.
Need the data flow in writing for an audit file? Message us and we’ll send a document.
See Apollo in action.
Bring your questions about data and compliance. We’d rather answer them before you start.